Deadline for application: 10 April 2026. We are looking for a Procurement Officer to join and strengthen the ESM`s procurement function as part of the Commercial Legal and Procurement team (CLP). CLP`s mission is to ensure the ESM has the facilities, goods and services it needs to deliver on its mandate, in line with the ESM’s Procurement and Outsourcing Policies.
This position involves, among other things, strategic procurement advice and planning and the management of procurement procedures for the acquisition of goods, services and works according to the ESM Procurement Policy, including new and complex procurement procedures.
As an international organisation, the ESM conducts procurement procedures in accordance with the ESM Procurement Policy and is committed to respecting the general principles of transparency, proportionality, equal treatment and non-discrimination. More information can be found on our dedicated Procurement webpage
KEY ACCOUNTABILITIES
Manage autonomously procurement procedures for the acquisition of goods, services and works according to the ESM Procurement Policy, including new and/or complex procurement procedures
Provide autonomously strategic procurement advice to internal stakeholders, make recommendations, resolve issues and improve operations
Advise stakeholders on the ESM Procurement Policy and other relevant ESM policies
Manage autonomously the multi-annual procurement plan for assigned business areas and contribute to the ESM-wide procurement planning and reporting
Contribute proactively to knowledge management and the enhancement of internal processes, tools and templates
Prepare and publish procurement documents on the Tenders Electronic Daily (TED) website
Communicate with candidates and internal stakeholders throughout the procurement procedure, in a clear and concise manner, providing sound and expert advice as needed
Organise, coordinate, and support evaluation committees
Notify (un)successful candidates and provide debriefings to unsuccessful candidates for procurement procedures
Conduct commercial negotiations with service providers
Support business units with the drafting of technical specifications and pricing terms
Obtain approvals of tenders and signature of contract according to applicable internal processes and policies
Develop and promote awareness and best practices regarding sound public procurement across the ESM
Collaborate closely with Procurement Officers, Legal Counsel and other colleagues in the team and across the ESM and at peer institutions to facilitate the above responsibilities and strengthen relationships and networks.
Handle administrative tasks related to the above responsibilities.
KEY BACKGROUND & EXPERIENCE
Advanced university degree in a relevant field
A minimum of two years of work experience in a relevant field, preferably including professional experience in the procurement department of an institution, body, agency or authority of the EU or an EU Member State, or an international financial institution (IFI) or another international organisation
Good understanding of the international institutional framework
Solid knowledge and understanding of procurement matters, preferably in the fields of information technology, facility management, human resources and consultancy services
Track record in the preparation of procurement documents (such as Contract Notices and RFPs) and the management of procurement procedures and commercial negotiations
Track record in assessing commercial and compliance risks within procurement and in developing appropriate solutions
Ability to autonomously complete difficult assignments and projects and independently respond to inquiries and requests from senior management
Excellent oral and written communication skills in English, including the ability to draft clear and concise evaluation criteria, pricing terms and technical specifications as well as the ability to explain complex procurement matters clearly and concisely to non-experts
Any additional EU language would be an asset
KEY COMPETENCIES
Excellent analytical and problem-solving skills, including the ability to consider future implications beyond the immediate problem and to create new approaches and procedures to solve the problem
Ability to set priorities, manage a variety of tasks in parallel and meet deadlines
Ability to work quickly and accurately with attention to detail
Ability to understand and mediate between different perspectives
Reliable and trustworthy, with a strong sense of ethics, discretion and diplomacy
Service-oriented, proactive team player with a ‘can do’ attitude
APPLICATION PROCESS AND PRACTICAL INFORMATION
Deadline for application: 10 April 2026
Employment grade: Officer/Senior Officer
Contract duration: Four years, with possibility of extension
Place of employment: Luxembourg
Current working arrangements: possibility to work remotely, usually up to two days a week, from Luxembourg and the border region (or from further away under certain conditions).
The ESM strives to provide equal opportunity to all candidates irrespective of their gender, nationality, age, race, culture, education, religious beliefs, sexual orientation or disability. To further enhance the diversity of our workforce, we particularly encourage women to apply.
Note 1: the ESM reserves the right to refrain from hiring, or to slightly modify job responsibilities, as needed.
Note 2: As a result of the selection process, please note that you may be placed on a ‘reserve list’ valid for a duration of six months during which you might be considered for a similar position with a similar level of requirements. Only those candidates who have been notified will be placed on the ‘reserve list’. After this period, you will need to apply again for our vacancies to be considered for a different selection process.
The European Stability Mechanism (ESM) is the permanent crisis resolution mechanism for euro area countries. It provides financial assistance to Members facing financing difficulties. To date, the ESM and its predecessor organisation, the European Financial Stability Facility (EFSF), have launched six financial assistance programmes to five countries, provided financial support, monitored repayment capacity, and engaged with partner institutions for programme design in areas of financial interest.
The ESM is a unique place to work with around 230 individuals committed to making a difference to the future of the euro area. It recruits talented professionals of any nationality from both the private and public sectors. The ESM’s senior management is committed to preserving and enhancing a diverse, inclusive recruitment and work environment.