CDU Administrative Assistant - Temporary

Reports to: Technical Training Officer
Location: Cairo, Egypt

Purpose of the position

The purpose of this role is to provide administrative and operational support to the Team Administrator and the CDU team, ensuring the smooth implementation of training activities, e-learning services, and financial and travel-related processes through timely documentation, system updates, and coordination.

About ICARDA                                                                                                      

The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.  
ICARDA’s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia and the Middle East. For more information: www.icarda.org 
        

Main responsibilities

• Assist the Team Administrator in submitting airline ticket bills in the UBW Payment System
• Assist in submitting journal and reimbursement purchase requests through the UBW Payment System.
• Submit complementary staff requests in the system and follow up on approval status.
• Support the organization and delivery of workshops and training courses including preparing participants’ lists, folders and workshop materials, drafting invitation letters and certificates.
• Translate documents from Arabic to English and from English to Arabic when required.
• Follow up on travel authorizations and ensure timely approvals.
• Update and maintain the students’ database and Excel sheets accurately.
• Support the CDU team in E-Learning activities by uploading courses to the system, reviewing and analyzing already updated courses.
• Carry out printing and photocopying of reports and documents when required.
• Develop and maintain an organized filing system for all program documents, including travel and purchase files.
• Provide general office administrative support to the Team Administrator.

Requirements

Education, qualifications, and experience

·        Completed secondary school education or currently enrolled in a university program with some formal training.

·        At least one year of experience in a similar or related role.

·        Ability to use email and basic computer programs (such as Word and Excel) without assistance.

·        Good communication skills (written and spoken)

·        Fluency in English

Benefits

Terms of appointment, salary, and benefits

The successful candidate will be offered an 8-months temporary contract on a full-time basis.  The Incumbent will be provided with a monthly honorarium.  

Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.

Only shortlisted candidates will be contacted.