Advertising Project Manager

Key Responsibilities:

Project Planning & Execution

• Lead the end-to-end planning and execution of projects, including exhibitions, commercial interiors, pop-ups, and structural installations.
• Translate creative concepts and design briefs from the Art/Creative Department into actionable technical strategies.
• Develop comprehensive project schedules, including timelines for design development, procurement, construction, and installation phases.
• Manage day-to-day site operations, ensuring tasks are completed on time, within scope, and aligned with quality standards.

Technical Drawings & Documentation

• Prepare, review, and validate technical drawings and AutoCAD plans to ensure accuracy and feasibility.
• Maintain detailed documentation for all technical specifications, revisions, and project updates.
• Ensure all designs comply with structural standards, local regulations, and safety codes.

Site Supervision & Coordination

• Oversee on-site execution, including installation, fabrication, construction, and finishing work.
• Conduct regular site inspections to ensure design intent is being met and quality is maintained.
• Coordinate site logistics, including utilities, HVAC, electrical, plumbing, and fire safety systems integration.

Vendor & Contractor Management

• Liaise with contractors, vendors, and consultants to ensure clear understanding of project scope and technical expectations.
• Supervise and evaluate the work of on-site teams, addressing challenges and ensuring adherence to project plans.
• Negotiate with vendors when needed and ensure material and labor resources are efficiently allocated.

Material & Technical Oversight

• Recommend and approve construction materials, finishes, and detailing suitable for both temporary and permanent installations.
• Monitor implementation of technical systems, including fire safety, air conditioning, electrical, and load-bearing structures.
• Ensure structural integrity and compliance with safety and durability requirements.

Budget & Resource Management

• Support cost estimation and budgeting for technical and construction components of the project.
• Track material usage and labor allocation to minimize waste and ensure cost efficiency.
• Assist in value engineering efforts to optimize design and execution within budget constraints.

Risk Management & Compliance

• Identify potential project risks or delays and propose corrective actions proactively.
• Ensure all safety protocols, local laws, and building codes are strictly followed during site activities.
• Coordinate site readiness for inspections and secure required approvals or certifications.

Team Collaboration & Reporting

• Collaborate with cross-functional teams including creative, procurement, logistics, and client service departments.
• Provide regular updates to senior management on project progress, challenges, and milestones.
• Document lessons learned and contribute to process improvements for future projects.

Requirements

• Bachelor’s degree in Civil Engineering, Architecture, or a related field (required); a Master’s or PMP certification is a plus.
• 3–5 years of proven experience in construction project management or site engineering, ideally within events, exhibitions, experiential marketing, or commercial interior fit-outs.
• Proficiency in AutoCAD (required); working knowledge of 3D visualization tools such as SketchUp, Revit, Rhino, or similar software is an advantage.
• Strong understanding of construction materials, structural systems, finishes, safety protocols , and HVAC/fire safety basics relevant to temporary and permanent builds.
• Demonstrated ability to interpret creative concepts and translate them into executable technical plans that align with brand and client expectations.
• Experience collaborating with cross-functional teams , including creative, production, procurement, and client servicing departments.
• Familiarity with production workflows in advertising, exhibitions, pop-up retail, or brand activation environments.
• Strong vendor and contractor management skills, with the ability to negotiate, supervise, and drive accountability on-site.
• Exceptional organizational and time-management skills with the ability to manage multiple fast-paced projects simultaneously.
• Strong problem-solving and critical-thinking abilities , especially under tight deadlines and shifting project scopes.
• Excellent verbal and written communication skills , with the ability to convey technical details clearly to both technical and non-technical stakeholders.
• Proactive and hands-on approach; willingness to work on-site regularly , including non-standard hours during builds, installations, and event launches.
• Understanding of branding and marketing environments , including how physical builds support larger campaign objectives, is a strong plus.