Invoice Acquisition Co-ordinator - 6 Month Fixed Term

Our purpose 🌍

Inspiring and empowering our people to create a positive difference for themselves, our clients and the planet.

Sustainable Energy First is an energy and sustainability consultancy, founded to solve energy management problems in very large, complex commercial estates.

This remains the core of our business driven by a commitment to sustainability and the goal of reducing our clients’ carbon footprint.

The Role in a Nutshell 🐿️

A Invoice Acquisition Co-ordinator plays a crucial role in ensuring the seamless collection, management, and communication of invoice data. This position involves obtaining invoices in optimal formats from various sources, managing supplier relationships, and maintaining accurate billing information.

You will collaborate with multiple stakeholders to resolve data discrepancies and supports the overall efficiency of the invoice acquisition process. You will use reports from many sources to identify issues and missing data and then set up the receipt of that data in the most optimal way possible.

Requirements

✅ Invoice Collection:

• Obtain invoices from portals, suppliers, and via post.

• Manage portal logins and ensure access to necessary data.

• Handle the management of the missing invoices inbox.

✅ Supplier Engagement:

• Conduct supplier meetings to address missing data issues.

• Request suppliers to add electronic data to portals.

• Communicate with suppliers to obtain first and final invoices.

✅ Data Management:

• Update billing addresses and request changes as needed.

• Maintain and update missing data trackers.

• Provide updates to the service manager on data chased.

✅ Collaboration:

• Communicate with analysts and Strategic Account Managers regarding missing data.

• Ensure timely and accurate data sharing with relevant stakeholders.

Key ingredients for the role

✅ Attention to Detail: Ensures all data is accurately collected and recorded.

✅ Communication: Strong ability to liaise with suppliers and internal teams.

✅ Problem-Solving: Proactively addresses and resolves data discrepancies.

✅ Organizational Skills: Efficiently manages multiple tasks and maintains accurate records.

✅ Excel and reporting skills: proficient use of power BI and Excel to make and use reports to identify the data needed.

Benefits

💷 Salary: To be discussed at interview

🌴 Holidays: 25 days + bank holidays + 🥳 your birthday off, increasing to 30 days on length of service

🏠 Hybrid working (at least 2 days per week working from our Fulwood, Preston office)

⌛Flexible working - including the ability to bank up to to 5 extra days off per year

⛹🏽 Gym contribution

💰 Long service awards

🩺 Private Medical Insurance

🐣 Enhanced paternity/non-pregnant colleague and maternity/pregnant colleague leave

🏥 Simply Health scheme

🧠 Challenging work and development opportunities

Inclusion and Belonging

We believe that diversity is more than a commitment, it’s at the heart 🤎 of who we are. We aim to create an environment where everyone feels respected, valued, and empowered to bring their whole selves to work.

We celebrate different perspectives, backgrounds, and experiences because we know they make us stronger, bolder and more imaginative, which link to our core values. By fostering a culture of belonging, we aim to provide a workplace where every voice is heard, and every individual can thrive.

Our culture has been set up to bring the best out of our people. If we sound like the kind of business where you’re ready to take the next step, then we look forward to hearing from you!