About Us
J.W. Pepper was founded in 1876 and is the world’s largest retailer of sheet music, with a particular focus on the K12 education market, offering over 1.2 million products on our website from over 1,000 suppliers. The company is headquartered in Exton, PA, with a large distribution facility in Atlanta, GA.
Position Summary
This role supports executive leadership, manages essential HR functions, and plays a key part in planning company events and celebrations. The ideal candidate thrives in a creative environment, enjoys working with people, and brings strong administrative and organizational skills to the table.
Responsibilities
Executive Support
- Manage executive calendars, schedule meetings, and coordinate travel.
- Prepare presentations, reports, and meeting materials.
- Serve as a liaison between executives, staff, and external partners.
- Maintain confidentiality and handle sensitive information with professionalism.
- Support special projects related to music publishing, licensing, and operations.
HR Administration
- Assist with onboarding/offboarding, employee documentation, and HR compliance.
- Assist with Payroll processing when needed.
- Maintain accurate employee records and support benefits administration.
- Coordinate performance reviews, training sessions, and internal communications.
- Respond to employee inquiries and help foster a positive workplace culture.
Event Planning & Culture
- Plan and execute company events, including holiday parties, team-building activities, product launches, and industry-related celebrations.
- Manage event logistics: venues, catering, décor, entertainment, and vendor coordination.
- Develop creative ideas to strengthen employee engagement and company culture.
- Track event budgets and ensure cost-effective planning.
Requirements
- 3+ years of experience as an Executive Assistant, HR Coordinator/Administrator, or similar role.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and emotional intelligence.
- Proficiency with Microsoft Office and HRIS systems.
- Event planning experience strongly preferred.
Benefits
- Competitive salary
- Health, dental, and vision benefits
- Paid time off and holidays
- 401(K) Entry after 6 months
- Opportunities to work in a creative, music-focused environment
- A collaborative team that values innovation and culture
- Fun Company Culture
