RMIT University
Coordinator, HDR Programs and Services (05 months & Third-Party Contract)
🇻🇳Ho Chi Minh City, Ho Chi Minh, Vietnam2 months ago
EntryFull TimeContract
RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 125th globally and 10th in Australia in QS World University Rankings 2026. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: https://www.rmit.edu.vn/careers
Your role
The Coordinator, HDR Programs & Services is responsible for supporting the recruitment of high-quality candidates, managing PhD scholarships and providing efficient and effective administrative services to support the Higher Degree by Research (HDR) cohort based at RMIT Vietnam.
This role will liaise with the School of Graduate Research (SGR) in Australia, HDR coordinators in Vietnam, supervisors, and stakeholders across RMIT Vietnam and Australia to ensure smooth operations of PhD programs at RMIT Vietnam. The coordinator is to provide support services regarding HDR programs and become knowledgeable on admission processes to all staff and research candidates.
Reports to: Assistant Manager – HDR Programs
Key Accountabilities
Liaise with stakeholders to ensure efficient and effective recruitment process, candidature management and operations of PhD programs in RMIT Vietnam.
Handle the PhD enquiries mail box and provide initial information to potential candidates including responding queries sent to phd.enquiries@rmit.edu.vn
Provide support and reports to executive, schools and colleges on their candidates or PhD programs in RMIT Vietnam as requested.
Support HDR scholarship budgeting including monthly processes for stipend payments, scholarship memos, scholarship payment reports.
Learn about RMIT systems for HDR programs and support with information on the systems, as required.
Provide support and advice to stakeholders including but not limited to potential candidates, enrolled candidates, supervisors, HDR coordinators, school administration officers on research related or HDR queries with reference to existing policies, procedures, and guidelines.
Organize seminars, forums, and workshops as necessary to promote research and HDR programs.
Perform other duties as directed within the scope of research services, as and when the need arises.
Key Selection Criteria
Bachelor degree or above and significant administrative experience in a complex environment including the ability to prioritize effectively while completing tasks with a high level of accuracy and attention to detail
Highly developed interpersonal, verbal and written communication skills, including the ability to confidently handle a range of situations with people from a diverse range of academic and business backgrounds.
Experience in the interpretation of complex guidelines as well as identifying key information required for data entry and a high level of attention to detail.
Demonstrated ability to work effectively and efficiently within a team as well as autonomously under broad direction.
Excellent organisational and time management skills, with proven ability to manage multiple tasks and the flexibility to re-adjust workload priorities to meet competing deadlines.
Demonstrated high level of proficiency in the use of MS Office suite; internet and information management systems.
Ability to display appropriate behaviours in line with the position and RMIT Values
Other Information
Duration: 05 months (end date: 31 Aug 2026)
Highly competitive gross salary
Annual leave: 1 day per working month
Accident Insurance 24/7
Free use of the on-site gym
Library on campus and online - access to RMIT Australia online library
English Proficiency
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.0 (or equivalent CEST 160).
To be eligible for this position, you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.
To Apply
Please submit your CV, cover letter, qualifications, ID, and address your suitability for this position by clicking on the ‘Apply’ button.
Important Notice
Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
For any questions or support, feel free to reach out to our Talent Acquisition team at employment@rmit.edu.vn
#RMITVietnam
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.
