Legal Secretary - Commercial Property and Litigation and Dispute Resolution

We are looking for an experienced, self-motivated Legal Secretary to provide high-level administrative and practice support across both the Commercial Property and Litigation and Dispute Resolution teams in our Perth office. This is a fantastic opportunity to take real ownership of your role and contribute to the smooth, efficient running of two highly successful practice groups.

In this role, you will:

• Manage file administration, including opening/closing, filing and archiving.
• Prepare, amend and format legal documents, contracts and leasing materials.
• Process monthly billing accurately and comply with client‑specific billing procedures.
• Coordinate practitioner diaries and provide general secretarial and administrative support.
• Liaise with clients via phone and email.
• Conduct Landgate searches and attend Landgate to lodge documents.
• Assist with settlements, including arranging and collecting cheques and bank guarantees.
• Perform OLC duties, including service of legal documents.
• Work collaboratively with other Secretaries and provide occasional reception coverage.
• Carry out additional administrative tasks as required.
• You will be trusted to build strong relationships, anticipate needs, and look for smarter ways to support efficiency and workflow across the group.

About You

Ideally, you will bring a minimum of 3-4 years’ experience in a similar Legal Secretary position, preferably supporting Commercial Property and Litigation and Dispute Resolution teams. You thrive in a fast-paced environment and enjoy managing a varied workload where no two days are the same.

You will also have:

• Excellent written and verbal communication skills
• Strong document production and formatting skills
• High attention to detail and accuracy
• Strong organisational and time-management abilities
• A proactive, solution-focused mindset
• A collaborative, team-oriented approach
• We are looking for someone who takes initiative, builds trust quickly, and contributes positively to the culture of the team.

About Us

At HopgoodGanim Lawyers, you are not just another cog in the machine - you are a valued and integral part of our team. Our culture is recognised for being supportive, down-to-earth and genuinely enjoyable. We work hard, celebrate success, and are committed to delivering exceptional service to our clients.

We also offer a wide range of benefits designed to support your wellbeing, work-life balance and career growth, including:

• Generous paid parental leave
• Paid fertility leave
• Purchased annual leave options
• Paid birthday leave
• Mid‑ and end‑of‑year events and engaging social activities
• Access to an onsite gym and end‑of‑trip facilities
• Employee assistance programs and wellbeing initiatives
• Professional development and learning opportunities

How to Apply Please submit your application directly through this job ad, including your resume and a cover letter outlining your interest in the role.