Food Assistance Information & Reporting Officer (FAIRO)

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Goal 1: Food and Cash Assistance Information Management

Key Responsibilities

Lead management of food and cash assistance information using ITS, LMMS, LESS, and PartnerConnect to ensure full traceability of commodities and cash from receipt to final distribution.

Milestones

• ITS, LMMS, and LESS are configured and operational for all active projects
• All commodity receipts, dispatches, and distributions captured accurately in systems
• Cash-based assistance data entered and validated monthly
• Regular reconciliation between system data and field records
• System issues identified, logged, and resolved in coordination with support teams
• Monthly system performance checks conducted

Goal 2: Donor Reporting and Compliance

Key Responsibilities
Ensure timely and compliant submission of all WFP food and cash assistance reports through PartnerConnect, aligned with Field Level Agreements.

Milestones

• Monthly Forms 3, 4, and 6 prepared and submitted by the 5th of each month
• Commodity Summary Statement (CSS) and Cash Transfer Summary Statement prepared monthly
• CSS and Forms 4 reconciled and verified before submission
• PartnerConnect reports validated and submitted on time
• Follow-up on WFP feedback and verification comments
• Reporting calendar shared and monitored with project teams

Goal 3: Warehouse and Logistics Oversight

Key Responsibilities
Provide information and reporting oversight for warehouse and logistics operations, supporting Warehouse Supervisors to maintain accurate and compliant records.

Milestones

• Monthly warehouse stock reports reviewed and validated
• Physical inventory conducted jointly with Warehouse Supervisors
• Warehouse inspection and spot-check visits are conducted regularly
• Loss, damage, and claims reports prepared and followed up on
• Dispatch and receipt documentation reviewed for accuracy
• Variances identified and corrective actions tracked

Goal 4: Financial Documentation and Invoice Management

Key Responsibilities
Support timely preparation, submission, and tracking of invoices and financial documentation related to food and cash assistance.

Milestones

• Monthly invoiceable costs identified with the Finance and Project Manager
• Invoice packages compiled with complete supporting documents
• Invoices submitted to WFP within agreed timelines
• Invoice tracker updated and shared with management regularly
• Follow-up conducted on pending or delayed invoices
• Coordination meetings held with Finance on reconciliation issues

Goal 5: Data Quality, Archiving, and System Integrity

Key Responsibilities
Ensure high data quality standards, secure system backups, and compliant archiving of food and cash assistance documentation.

Milestones

• Monthly data quality checks conducted across systems
• Regular ITS and LMMS backups completed and labelled
• Digital archives maintained on WVSS SharePoint
• Physical files archived securely at Tonj North Office
• File indexing and labelling updated regularly
• Audit readiness checks are conducted periodically

Goal 6: People Management, Supervision, and Capacity Building (FAIRA and Warehouse Supervisors)

Key Responsibilities
Provide direct supervision to FAIRA and functional oversight to Warehouse Supervisors to strengthen reporting, systems use, and compliance.

Milestones

• Clear roles and reporting lines established for FAIRA and Warehouse Supervisors
• On-the-job training provided on ITS, LMMS, LESS, and PartnerConnect
• Monthly performance check-ins conducted
• Field mentoring and supportive supervision conducted
• Capacity gaps identified and addressed
• Performance feedback documented and followed up on

See the attached JD

Applicant Types Accepted:

Local Applicants Only