Executive Administrative Assistant - Kenya

ABOUT CORPSAFRICA:

Founded in 2011 by Liz Fanning, CorpsAfrica is an organization that offers Africans the opportunity to serve as volunteers in their own countries, modeled after the Peace Corps. We train young, college-educated Africans and send them to live for up to a year in high-poverty rural communities, where they initiate and facilitate small-scale, high-impact projects identified by the local population. CorpsAfrica aims to promote a culture of public service in Africa by giving participants the opportunity to apply their training, skills, and energy to helping their fellow citizens overcome extreme poverty. www.corpsafrica.org 

CorpsAfrica has steadily expanded its operations from Morocco to Senegal, Malawi, Rwanda, Ghana, Kenya, Ethiopia, Côte d'Ivoire, Uganda, Gambia and South Africa. Having successfully proven the power and effectiveness of the model, CorpsAfrica has begun receiving significant funding from major donors. As we reach a significant inflection point leading to future expansion, we are seeking to add motivated, skilled, and highly effective staff to our team in Kenya.

OVERVIEW OF THE POSITION:

The Executive Administrative Assistant (EAA) provides high-level administrative, operational, and coordination support to the Country Director and the Kenya office. The EAA plays a critical role in ensuring effective and efficient operations by implementing systems, maintaining records, coordinating communications, and supporting procurement and HR processes.

This position requires excellent organizational skills, discretion, initiative, and the ability to manage multiple priorities in a dynamic non-profit environment.

Classification: Full time

Contract Duration: This position is offered as a short-term, fixed-term contract for a period of five (5) months from 1st April to 31st August 2026. The contract will automatically conclude at the end of the five-month term unless otherwise extended in writing by CorpsAfrica in accordance with organizational needs and applicable local labor laws.

Salary and Benefits: CorpsAfrica offers a competitive and comprehensive salary and benefits commensurate with the experience of its staff in accordance with local regulations and laws.

Location: Nairobi, Kenya

Reports To: Country Director, CorpsAfrica/Kenya

Specific Responsibilities:

1. Executive & Administrative Support

• Manage scheduling and calendar for the Country Director.
• Organize and prepare for meetings, including gathering documents and managing meeting logistics.
• Attend meetings as required and prepare accurate minutes and reports.
• Draft, review, and send communications on behalf of the Country Director.
• Prioritize emails and respond when necessary.
• Answer and respond to phone calls; communicate messages and information to the Country Director.
• Coordinate domestic and international travel arrangements.
• Track action items and follow up on key deliverables.
• Carry out additional responsibilities as requested by the Country Director.

2. Office Operations & Systems Management

• Carry out policies, systems, and procedures to ensure effective and efficient operations of the organization.
• Maintain organized records, filing systems, and archives (physical and digital).
• Support development and improvement of internal administrative processes.
• Coordinate office logistics, supplies, and vendor relationships.

3. Procurement & Vendor Management

• Lead procurement processes for services and materials in line with organizational policies.
• Source quotations, compare vendors, and support contract administration.
• Maintain procurement records and documentation.
• Liaise with suppliers and service providers to ensure timely delivery and compliance.

4. HR & Staff Support

• Provide administrative HR support to staff, including leave management and tracking.
• Maintain staff records and confidential personnel files.
• Support onboarding processes for new staff and Volunteers.
• Assist in coordinating performance review documentation and HR compliance processes.

5. Stakeholder Engagement & External Relations

• Interact professionally with NGOs, government officials, academia, banks, agency administrators, and other partners.
• Support donor correspondence and reporting coordination.
• Assist with events, public relations, media engagement, and other marketing opportunities.
• Represent the organization in a professional and courteous manner.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration,Communications, Human Resources, or related field.
• Minimum 3 years of experience in executive administration, office management, procurement, or HR support.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of integrity, discretion and professionalism.
• Experience with procurement processes and vendor management.
• Familiarity with HR administrative processes (leave tracking, personnel records, onboarding).
• Proficiency in Microsoft Office and Google Workspace.
• Strong problem-solving and multitasking abilities.
• Proactive and solution-oriented mindset.
• Strong interpersonal skills and cultural sensitivity.
• Ability to manage competing priorities in a fast-paced environment.

TO APPLY:

Interested applicants should submit a cover letter that illustrates qualifications relevant to this role and an updated résumé through JazzHR. Only complete applications will be considered. The deadline to apply is 6th March 2026.

As an Equal Opportunity Employer, CorpsAfrica encourages applications from all individuals regardless of age, gender, race, ethnicity, sexual orientation, marital status, physical ability or any other legally protected basis.