About Us!
We are greyhound lovers who facilitate the commercial operation of our vibrant sport of greyhound racing. GRNSW is invested at every stage of the greyhound lifecycle from kennel to couch. GRNSW is committed to the long-term sustainability of the industry by caring for our People, Pups and Participants. Greyhound Racing NSW is the body corporate of our industry, charged with providing strategic direction, innovation and governance. GRNSW promotes the exciting racing aspect of the industry, as well as the equally important rehoming of our athletes.
About the role
A dynamic Executive Assistant role joining a progressive and service-focused Corporate Services team. This role provides critical administrative support to the Business, Board, Committees, Leadership, and our People.
You’ll work closely with and report to the Chief Corporate Services Officer in ensuring and contributing to effective administrative practices, clear communication, and project support.
Key accountabilities:
- Provide Executive Assistance and Board Secretariat support. Preparing and distributing schedules, preparing and distributing agendas, coordination of briefing papers for meetings, taking minutes, and follow through of action items.
- Record management, electronic filing and general administration support.
- Undertaking sensitive and confidential liaison with senior staff, board, industry and commercial partners of GRNSW and the Government.
- Arranging travel and accommodation requirements as needed.
- Coordinate needs related to staff amenities and office facilities.
- Undertake ‘ad-hoc’ reports and ‘special’ projects as required.
- Respond to enquiries, identify needs, communicate services, and escalate issues with the Chief Corporate Services Officer.
- Provide administrative support for; Corporate Communications, CEO documentation, Board matters and Corporate Services.
- Managing competing priorities and providing consistent levels of support, given high workloads, short deadlines and the need to maintain confidentiality and act with discretion
- Maintain knowledge and understanding of relevant organisational policies and procedures.
- Maintain high standards of confidentiality and neutrality at all times.
About our Perks!
- Christmas holiday shutdown period for two weeks.
- 5 for 4 weeks Annual Leave initiative. Take 4 weeks AL within a year, and you receive a 5th AL week to take in the same year!
- Hybrid working and flexible work hours.
- $1000 Wellbeing payment provided at $250 per quarter for you to take care of you.
- Employee Wellbeing Platform 'Sonder' for you and your family.
- Bi-yearly company-wide events.
- Truly a great culture where we are all invested in our People, Pups and Participants!
About our Values aligning with yours!
- Integrity in practice - Demonstrates a consistent and uncompromising commitment to the highest personal, and professional standards.
- Collaboration in practice - Values the importance to consistently establish and maintain credibility, engagement, and partnerships with a broad range of people.
- Accountable in practice - Willingness to be held to account for decisions, performance, emotions, and behaviours.
- Respect in practice - Respectfully acknowledge differences and consistently accommodate various opinions in their decision-making and actions.
- Excellence in practice - motivated to deliver quality service and critique current practices with a critical lens, to seek innovative improvements with a positive and sustainable impact.
About You!
- Strong organisational and administrative skills, with the ability to manage multiple priorities and deadlines.
- At least 1-2 years’ experience in administration and/or project coordination.
- Excellent interpersonal and communication skills, with the ability to build effective relationships and collaborate with a diverse range of stakeholders.
- Solid proficiency in Microsoft Office and confidence using project management software and tools.
- Experience supporting the preparation and review of project scopes, budgets and schedules, and contributing to business cases and project documentation.
- Every 8 weeks - ability to attend committee and Board meetings till 7pm.
Applying!
If this sounds like you, we would love to receive your application! Please apply via Seek.
