Finance Admin

Job Summary:

Overall purpose of this position is to provide support to the financial operations of GIEEE located in Bengaluru, India. This position reports to the Senior Manager-Finance & Controls. The primary responsibility of this role is record keeping and to manage the fund distribution to IEEE Sections and Council in India and other financial activities of the organisation. This role shall also provide backup assistance to the Internal and External (statutory/tax) audits.  

Key Responsibilities:

Listed here are the key responsibilities of ‘Finance Admin-Section Funding Operations’ position. These are specific duties but are not limited and are subject to change at any given point;

·        Re-tabulation of raw data, preparation of data sheets, updating the funding tracker documents etc

·        Ready-to-Process data preparation for bank payments, based on FCRA regulations

·        Funding intimations circulation with all the Sections, Student Branches and other end beneficiaries

·        Handling of queries towards the section funding

·        Receivables & Payables management related to the IEEE India Sections and Council Operations

·        Data posting – to Oracle NextGen environment

·        Preparation of Utilization Certificate template and getting these documents from the end beneficiaries along with the support documents

·        Vouching of support documents related to regular expenses, vendor payments, volunteers travel expenses, operational expenses etc.

·        Sections and Council bank account reconciliations

·        Periodic payment and receipts trackers preparation

·        Support annual audit functions

·        Utilize the designated online financial reporting software to assist IEEE India Sections and Council in tracking bank account activities, consolidating, and reporting financials in compliance with IEEE financial policies.

·        Analyze financial data and eliminate inconsistencies or duplicate entries in the designated reporting software before processing transactions and closing the financial reports.

·        Coordinate with the MGA BFS Financial Analyst to organize training sessions for volunteers on financial, tax, and compliance requirements.

·        Respond to volunteer inquiries and provide assistance as needed.

·        Coordinate with the IT team on SSO (Single Sign-On) processes for volunteers (Treasurers and Chairs).

Required skills and training:

1.      Skillset -

·        Understanding of I GAAPs & Strong knowledge of accounting and book-keeping,

·        Good Communication skills in English and Kannada (verbal and written) and Excellent analytical skills

·        Must have expert knowledge of Excel and other MS office tools

·        Expert knowledge of Business Intelligence software – specifically Oracle NextGen Financials

·        Ability to meet schedules and deadlines of the work area & to compose routine correspondence and reports.

2.      Education -

·        A university degree in accounting

·        Preferable – experience of working with audit firms

3.      Experience –

With 2-3 year of working experience in accounting & taxation field