The Firm
The Admin Assistant provides efficient, accurate, and confidential administrative support to the L&D Officer and wider HR team. The role is critical in ensuring smooth day‑to‑day L&D/HR operations, supporting key processes across the employee lifecycle, and delivering high‑quality service to employees and Partners.
NO AGENCIES PLEASE
The Role
We forsee the role working 75% of the time working with our L&D Officer, the rest of the time helping the wider HR Team. Full duties as follows:
Learning Management & Training Administration
- Create and maintain user profiles, including new starters, leavers, department changes, and promotions.
- Enrol staff onto mandatory and developmental training, including monthly firmwide courses and New Starter training.
- Monitor automated reminders (“nags”) and follow up on incomplete training where required.
- Produce monthly and quarterly reports on course completion for L&D, HR and Compliance.
- Add course completions and attendance records to individuals’ HR files (e.g., Personio).
- Maintain spreadsheets tracking course bookings, payments, attendance and completions.
Training Coordination- Process training booking requests and consult with the L&D Officer on suitability and approvals.
- Book individuals onto external training courses, organise payments, and liaise with finance on cost reconciliation.
- Organise internal training sessions including Lunch & Learns, career pathway sessions, practice‑specific training, and refresher courses.
- Arrange meeting rooms and catering for all internal training events.
- Liaise with external trainers regarding logistics, attendance, catering, and handle any expenses payments.
Early Careers & Development Support- Assist the L&D Officer with early careers administration, including paralegal and trainee pathways.
- Support monitoring of budgets for paralegals and trainees.
- Assist with paralegal and trainee check‑ins, mentoring scheme tracking, and training record maintenance (including SRA and Trainee Training Records).
General HR & L&D Administration- Liaise with HR regarding new starters, leavers and returners to ensure accurate training allocation and file management.
- Update relevant intranet pages with approved content and documentation.
- Support Performance Review cycles and reminders.
- Provide general administrative support including updating records, managing shared inboxes, sending reminders, collating information and running reports.
- Assist with creating content for internal communications and L&D updates.
- Assisting with organising interviews and preparing onboarding inductions for new starters.
Person Specification
- Prior experience in an administrative role, ideally within a law firm (not limited to HR or L&D).
- Well presented with excellent communication skills
- Strong attention to detail and accuracy.
- Excellent organisational and prioritisation skills.
- Confident using Excel and managing data.
- Comfortable handling routine administrative and data‑entry tasks.
Benefits
- Competitive salary
- Flexible Working
- Private Medical Insurance
- Life Insurance
- Income Protection
- Contributory Pension
- Discretionary annual staff bonus
- Reduced gym membership
- Discount vouchers through one of our suppliers
- Season Ticket Loan
- Additional 2 days off for Christmas
