ExecutiveFull TimeEN
We are looking for an experienced, energetic and service-minded Executive Assistant to support selected members of Luminor’s Management Board.
Yes, you can! That's our attitude towards our work, ambitions, ideas, and relationships. We at Luminor believe that anyone has the potential to achieve big things and encourage everyone to achieve them, professionally and personally.
Join us as a resourceful, can‑do partner whose mission is to keep our executive leadership running at peak efficiency. In this fast‑paced, international environment, you’ll support leaders across a multinational banking group while shaping smoother, smarter ways of working. Working closely with the Lead of the Executive Assistance Team and fellow EAs, you’ll ensure seamless, high‑quality support and have real space to influence processes, grow professionally, and make a visible impact within Luminor.
Be a trusted day‑to‑day partner to selected Management Board members and senior leaders
Own end‑to‑end calendar management, including prioritization, scheduling and preparation of meetings with multiple stakeholders and complex calendars
Plan and coordinate meetings and leadership sessions: room setup, participant management, pre‑reads, materials and follow‑ups
Manage travel and expenses, including bookings, itineraries, changes and related administration
Serve as a professional point of contact for internal and external stakeholders
Handle correspondence, calls and visitors to ensure smooth communication
Manage documents requiring executive review and signature, and prepare/print materials as needed
Format documents and presentations to a high standard
Support internal events and leadership meetings through agenda preparation, communication, logistics, vendor coordination and catering
Drive small initiatives that improve efficiency, processes and employee experience
Ensure smooth office operations, including supplies and maintaining office condition
Provide cover for fellow Executive Assistants during absences
Excellent planning, prioritization and time‑management skills, with the ability to handle multiple moving parts in a changing environment without compromising quality
Very proactive, structured, can‑do mindset and a consistently positive, solutions‑focused approach
High attention to detail and strong personal standards in everything you deliver
High confidentiality, integrity and mature judgement in all interactions
Strong digital and MS Office skills, especially in Outlook and PowerPoint
Comfortable working independently while being a collaborative, supportive team member
Experience supporting senior executives in a complex organisation is an advantage
Basic coordination or project support skills are a plus
Fluent English is required in spoken and written communication due to working on the Pan-Baltic level
We welcome talent from all kinds of roles. If you bring drive, organisation and a strong sense of initiative, you could be exactly who we’re looking for. If you recognize yourself in the qualities we’ve described, we’d be delighted to consider your application.
Flexibility. Flexible working hours, Hybrid work, and the possibility to work from anywhere in the EU, Iceland, Switzerland, and the UK (in total 90 days per year)
International teams. Teams that go outside Pan-Baltic borders, where people value challenging work together with good humor and having fun
Culture. You’ll be joining a team where things move fast, ideas flow freely, and change is part of the everyday. It’s a dynamic environment that keeps you learning, growing, and never bored
More vacation. Additional weeks of vacation are available to all employees who have been in the company for 1 year or more
Volunteer time off. We care about giving back to society, therefore, you will get additional days off for volunteering purposes
Paid leave. We are proud of our employees who are participating in military training. Therefore, Luminor offers 30 fully paid calendar days for military training every year
Health benefits. A competitive benefits package in addition to your salary that includes health insurance after the first 3 months pass in all three Baltic states, as well as Health days in case of your absence due to sickness without a doctor's note needed
Wellbeing. Access to tools and resources that help you feel good and be productive at work and in life
Professional growth. Internal and external training programs, LinkedIn learning, workshops, conferences, online training, etc
Special Offer for Luminor products & services. Enjoy special offers & pricing for products and services provided by Luminor
Gross salary. 2,740 - 3,420 EUR/month, which is to be determined depending on your level of experience and competencies
The application deadline is the 25th of February. We are looking for a candidate primarily already located within the Baltics. Please apply with your CV in English and PDF format!
